Lately I just felt overwhelmed and done. As such I allowed certain things to fall to the wayside for a bit. I was mentally exhausted. And allowed my own time management practices get lost in the business of life. It was a bad Jedi moment. Minus 20 Jedi Points for me. A student at Jedi Living labelled and talked about Time Budgeting in our financial budgeting lesson. And it really reminded me about the point of the Art of Timing. We only have so many hours in a day, just like we only get so much money per month. Both require us to keep a close eye on how we spend this so that we can maximize our spending and budgeting habits. Here are some tips I found to be useful in getting back on track with my time budgeting.
One – Get Yourself a To-Do List. Pick an app. Make it happen. Google has the todo list app which can really help. There are many great organizational Applications out there. Get one. Make use of it. Put it to work for YOU. It helps. It works. If you use it. So that is step one. Sometimes the obvious needs to be said. Sometimes it just needs to help pad the list.
Two – Do the Quick Stuff First. And I do mean the quick. Taking out the garbage. Putting dishes in the dishwasher. Or putting dishes away. The things that have like five to ten minutes? Get them done and out of the way. This does an amazing thing on your To-Do List and adds the feels of accomplishment even if the day gets away from you. Remove the easy stuff so you can really focus on the important tasks.
Three – Knock out the Important Stuff Thereafter. With the super quick out of the way – get the important things done first. Prioritize. This is key. Make sure you prioritize your To-Do List. And then knock out these important things first. It will give you peace of mind. “At least I got that issue taken care of.” Saying that at the end of the day is wonderful. Removes a lot of stress from your life.
Four – Budget Time not Projects. When setting up your to-do list and schedule make sure you give time to projects. Don’t just write in a project and exclude all things until it is finished. Instead offer up a set time. Example – I am writing a book. I don’t have – Book Project. I have two hours set aside for my Book project. That way I don’t get tunnel vision and allow other things to go undone while focusing on my important project. This still applies to above. Knowing you put in some work on your important tasks makes a difference and you don’t get discouraged because you didn’t finish the project.
Five – Say No. You are not Superhuman. You are not the Flash or Superman. You cannot do everything for everyone. You will have to say no. When you are swamped – No is your friend. It sucks. We want to help and do it all, but we cannot. So learn to say no. You only have so much time – make the most of it and do not spread yourself thin. It helps no one when you bury yourself and burn out.
Six – Delegate. Likewise learn to delegate. Know who might be able to cover things. If someone asks for something and you cannot help, you can always direct them to someone who might be able to. Or maybe pass on a project to someone you know is available (maybe even better suited) while you pick up the new project. Budgeting time is about knowing the resources around you and who is available, willing, and capable of taking on work.
Seven – Get an Early Start. Don’t delay. Get it done as soon as possible in your day. Knocking things out right away just feels like it opens up your entire day. Not only that, but toward the end of the day when everything is done? It feels good to just sit down and relax knowing your To-Do List got done for the Day. You can truly enjoy your down tie then. So Do Not Procrastinate.
Eight – Make Use of Your Down Time. Weekends (whenever those are for you) are sanity savers. But if you use just a couple of hours each day in them – you will cut down on the To-Do List while keeping your weekends for You. It is important to have down time. But you can also throw in a small amount of budgeted time to finish off a couple of tasks. That way on “Monday” (again whatever day that is for you) you are not stuck with a huge pile of work. You can also make use of time you are waiting for things. Anytime you have idle time – waiting for laundry to finish (for example) you can use that time to knock things off of your to-do list.
Nine – Buffer Time. It is important that you give some time in-between tasks. I recommend a quick meditation in there. Give yourself some time to rest and refresh. Maybe snack time, lunch, time to go for a walk. Especially after one of those important and big tasks. When we form a budget we often list and list and list all the things we have to do, but forget to give time for ourselves and our mind to recharge. And that is how we get burnt out. So make sure you Budget in some Buffer Time in between tasks. You can use this to budget internet and phone time. Facebook, BuzzFeed, YouTube. All that more frivolous internet browsing time. Budget it in so you still have it without it becoming a distraction. Giving a time limit and allowing you some time to just enjoy rather than work on something.
Ten – Do or Do Not. Focus and lock into the task at hand. Close all the extra browsers. Put the phone on Do Not Disturb. Create or Find a place you can work without distraction (or at least minimize distractions as much as possible. I like to put on some music (mostly soundtrack background music – no lyrics) and close my desk off to the rest of the world. If you want something to get done then get it done. Don’t allow yourself the distractions and set yourself up for failure. Focus on the task at hand and work towards your budgeted personal time.
Also – side tip. Do forget to have fun. Even chores can be made in a game. Play music that makes you move and lifts your spirits. Have fun with your day. Just because you are working doesn’t mean you cannot have fun while doing it. Enjoy your life – even when it is budgeted and filled to the brim with To-Do Lists.